Accounting Assistant I

Job Type: Full-Time

Exemption Type: Non-Exempt

Wage Amount:$23.09 minimum hourly

Job Description

General Summary – Primary Functions

The primary purpose of this position is to provide outstanding service to internal members and to coordinate information from branch offices, processors, banks, and outside entities to record all daily accounting entries into the general ledger. Balance, maintain, and reconcile bank accounts to subsidiary ledgers and schedule general ledger accounts as necessary.

1. General Departmental Support

• Summarize all Credit Union activity and record all daily accounting entries into the general ledger.
• Contact branch offices, banks, and processors to obtain necessary information for accurate accounting entries.
• Perform accounting research and problem solving resolving basic situations before escalating them to leadership.
• Prepare and record employee payroll entries.
• Assist all departments with out-of-balance conditions and corrections.
• Prepare deposit of credit union non-member checks.
• Scan all daily journal voucher entries and supporting documentation into imaging system.
• Assist in maintaining spreadsheet subsidiary ledgers.
• Prepare and submit IRS Form 945 on a daily basis.
• Ensure Credit Union disbursements are accurate, timely, and classified properly.
• Review travel expense reports and cash advances for accuracy and proper authorization.
• Complete accounting help desk tickets as assigned.

2. Specialized Accounting Tasks

• Prepare bank reconciliations and reconcile specified general ledger accounts.
• Balance money order sales from all branch offices and initiate settlement.
• Initiate settlement of official checks with third party processor and balance to general ledger. Research issues regarding official checks.
• Record all plastic card activity to the general ledger, schedule plastic card activity to general ledger accounts, balance and maintain related subsidiary ledgers (i.e. gift card, debit card).
• Administer stop payments on official checks, money orders, and expense checks.
• Ensure all corporate VISA card receipts are submitted from each responsible party in a timely manner and notifying responsible personnel of any outstanding items.
• Reconcile monthly indirect reserve disbursements to appropriate documentation.
• Prepare and file FR2900 report on a weekly basis.

3. Miscellaneous Duties

• Complete all required annual compliance training as required by the Credit Union.
• Schedule and conduct individual dialogs with direct manager monthly.
• Assist with departmental projects and initiatives.
• Participate in external credit union-sponsored activities and community/education events to increase credit union awareness.
• Perform other duties as assigned.

Education and Experience

• High school diploma or G.E.D equivalent required.
• Bachelor’s degree in accounting preferred.
• Two years of financial institution experience required (Symitar experience highly preferred).
• One year of accounting experience preferred.

Knowledge, Skills & Abilities

• Strong knowledge of Symitar or other Jack Henry systems.
• Knowledge of accounting systems (e.g. SAP Concur and Axiom).
• Intermediate-level in Microsoft Office applications – Word, Excel, PowerPoint.
• Self-starter – proactively seeks ways to add value and improve work without explicit direction.
• Willingness to assume responsibility and exhibit excellent problem-solving/research abilities.
• Ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• Ability to prioritize and organize time.
• Flexible, dependable, and adaptable – able to quickly adjust and respond to changes in priorities.
• Verbal and written communication skills.
• Analytical and organizational skills.
• Strong knowledge of Credit Union services.
• Working knowledge of accounts payable and double entry bookkeeping preferred.
• Working knowledge of A+FCU policies and procedures.

Cognitive & Physical Functions

• Must have the ability/stamina to work at least 40 hours a week.
• Will frequently reach, feel, bend, stoop, carry, finely manipulate and key in data.
• Must be able to communicate heavily through telephone, e-mail and in-person communications.
• Must be able to engage in problem-solving skills to help identify and solve potential issues in the field.

Types of Decisions Made Independently

• Expense classification.
• Determining which general ledger account to debit or credit when posting daily activity.
• Choosing concise descriptive statements about the entry.
• Determining if documentation is sufficient regarding teller work.

Types of Decisions Requiring Supervisory Approval

• Questions concerning entries into particular general ledger accounts.
• Questions concerning changes in set work procedures.
• Situations outside A+FCU policies and procedures.